SohamRecruitसो ह म् · So Hum · I Am That
SohamRecruit
Where Talent Finds Its True Place
SohamRecruit is an AI-powered applicant tracking system (ATS) for recruitment agencies and staffing firms. Import candidates from resumes, your connected Gmail inbox, and WhatsApp; screen and score them with AI; manage your hiring pipeline, interviews, and client shortlists; and place candidates faster — all in one place.
Connect Gmail to auto-import resume attachments and send candidate emails, or Google Calendar to schedule interviews. SohamRecruit uses this access only to provide these recruiting features and never sells your data. Privacy policy.
Resume parsing in seconds
AI extracts name, skills, experience, salary and more from any PDF or DOCX.
WhatsApp · Gmail · Chrome · Desktop
Capture candidates from every channel; 2-layer dedup keeps the database clean.
GDPR · CCPA · DPDP · PDPA
Data export, right-to-erasure, audit log, role isolation built in.
Free forever tier
1 seat, 500 AI tasks / month, full pipeline — no credit card.
INTELLIGENCE
AI throughout your hiring
Powered by Gemini 2.5 Flash Lite on Vertex AI.
Resume parsing
Name, contact, skills, experience, location, salary and demographics — extracted from PDF or DOCX with no manual data entry.
Fit scoring
Every candidate gets a 0-100 score against a job, with explained highlights and gaps. Cached per candidate-job pair.
Job suggestions
Open a candidate and AI suggests up to 3 open jobs they match, with a one-line reason each.
Outreach drafts
One-click personalized email or WhatsApp drafts tailored to the candidate and the role. Preview before sending.
Natural-language search
Type “React developers in Bangalore with 5+ years” — AI translates it into structured filters across your whole database.
Candidate summaries
A recruiter-friendly brief auto-generated and cached on every profile, so you spend less time reading resumes.
Quota-aware: all tiers are per-seat. Free: 1 seat, 500 tasks/month. Lite: 1,000/seat/month. Starter: 4,500/seat/month. Pro: 10,000/seat/month.
INTAKE
Capture candidates from anywhere
Six channels, one clean database. AI-powered deduplication on every import.
Bulk resume upload
Drop a folder of PDFs or DOCX files. AI parses every one, dedups against your database, and matches to open jobs automatically.
Gmail scan
Connect your inbox once. Every resume attachment from the last 30 days surfaces into a review queue you can approve in seconds.
WhatsApp Business
Candidates send resumes or just chat. AI extracts their info; you approve from the same review queue.
Desktop folder watcher
Install the desktop app and any resume saved to a watched folder is uploaded, parsed, and synced — even offline.
Public job board + LinkedIn
Every open role gets a public apply page and an XML feed for LinkedIn / Indeed. Applications carry their source.
Chrome extension — LinkedIn import
Open any LinkedIn profile, click Extract. AI parses the page in seconds. Review the fields, click Import. Candidate lands in your database with the LinkedIn URL stored. 20 seconds per profile. Get it on the Chrome Web Store →
Candidate status page
After applying, candidates get a private status URL — a 4-step timeline showing where they stand. They can withdraw or re-confirm consent from the same page. No login needed.
Every channel runs through 2-layer deduplication — exact email/phone match plus AI fuzzy match against name, skills, and experience.
COLLABORATION
Bring your clients into the loop
Two ways to share — quick token links for ad-hoc reviews, or full client accounts for ongoing relationships.
Token-gated shortlist links
Generate a private link for any job. Clients see the shortlist with AI-written candidate briefs, rate candidates, request interviews, or ask AI questions — no login required.
Client accounts with chat
Invite a client contact for a set-password experience. They get a scoped dashboard at /portal-app — visibility limited to their own jobs, plus per-candidate threaded chat.
AUTOMATION
Workflows that work for you, not the other way around
Event-driven rules with AI-personalized actions. Approve everything, some things, or nothing.
Triggers
- stage_move
- candidate_status
- interview_status
- placement_created
- placement_paid
Every state change can fire a rule.
Actions
- send_email
- create_followup
- send_notification
AI optionally personalizes every email and follow-up — falls back to {{variable}} templates if you prefer.
Approval modes
- auto-execute
- review by recruiter
- review by admin
- review by both
Pick per rule. Risky actions queue for human review; routine ones fire immediately.
ANALYTICS & FINANCE
See what's working. Invoice what you've earned.
From pipeline performance to placement invoices — the full business picture in one place.
Pipeline velocity
Per-stage avg, median and p75 days. Bottleneck detection flags exactly where candidates stall. 30-day trend shows whether you're speeding up or slowing down.
Source funnel
Which channels produce the most placements — Gmail, WhatsApp, Chrome, LinkedIn, Job Board. Conversion rate at every stage so you know where to invest your sourcing time.
BD Prospecting Pipeline
Turn warm leads into clients. Track prospects through Lead → Contacted → Meeting → Proposal → Won/Lost. Deal value, follow-up dates, and one-click conversion to active client.
Placement invoicing
Numbered PDF invoices auto-generated per placed candidate. Bill-to details pulled from the client record; seller details from your company settings.
Accounting export
Export invoices as import-ready CSV for Xero, QuickBooks, Zoho or Tally. One click from the Revenue page — no manual re-entry.
Recruiter scorecard
Placements, time-to-hire and conversion rates per recruiter. Know who's closing and where pipeline drops off.
BUILT FOR AGENCIES
Every other ATS was built for in-house HR. This one wasn't.
In-house HR hires for one company. Recruitment agencies manage candidates across many clients at once. The difference shows up in every screen.
Your candidates, not job applicants
You own the talent pool. Candidates move across clients, roles, and time. The talent pool resurfaces people the moment an open role suits them — no re-entering data, no duplicates.
Multiple clients, one workspace
Each client gets their own job board, shortlist, and portal. You manage all of them from a single dashboard — separated, not siloed. No tenant switching, no separate logins.
Revenue is a first-class metric
Placement fees, invoicing, and revenue pipeline are built in — not bolt-ons. See collected, billed, and outstanding numbers at a glance. Export invoices to Xero, QuickBooks, or Tally.
Split-desk model
BD handles clients, fees, and the commercial pipeline. Delivery handles candidates, sourcing, and interviews. Separate roles with separate permissions — the way agencies actually work.
BD prospecting pipeline
Track warm leads from first contact through negotiation to won. Deal value, follow-up dates, and one-click conversion to active client — because new business is half the job.
Client portal, not just a report
Clients log in, see their shortlist, give structured feedback, request interviews, and chat with the recruiter — in a branded portal that looks like your product, not a spreadsheet.
HOW IT WORKS
Three steps. Every placement.
From first resume to invoice — the whole journey in one tool.
Capture talent
Every channel feeds into one queue — bulk uploads, Gmail, WhatsApp, Chrome extension, desktop, public job board, LinkedIn. AI parses each resume; dedup keeps the database clean.
Track the pipeline
Drag candidates through stages on the Kanban board. AI scores them, suggests next steps, drafts outreach, and surfaces stuck applications.
Place and collaborate
Share a private shortlist with the client. Capture feedback, schedule interviews, and convert offers into tracked placements. Generate a numbered PDF invoice and export to your accounting tool in one click.
TRUST
Built for the kind of data you can't lose
Your candidates, your clients, your data — protected by design and aligned with GDPR, CCPA, DPDP and PDPA.
Export anything, anytime
GDPR Article 20: a structured JSON dump of every row in your tenant, on demand from Settings.
Right-to-erasure built in
GDPR Article 17 cascading deletion with a 30-day grace window. Operator can purge immediately if needed.
Immutable audit log
Every admin action — impersonation, exports, user changes — recorded forever. Activity history kept 36 months.
Multi-tenant by design
Strict tenant isolation enforced at every query; clients see only their own data even within the same tenant.
Email suppression on every send
Per-tenant suppression list; bounces, complaints and unsubscribes never get retried.
Encrypted at rest
OAuth tokens, SMTP passwords, and WhatsApp secrets stored with AES-256-GCM. Files served through short-lived signed URLs only.
Candidate consent management
Consent captured at application time with a timestamp and terms version. Candidates can withdraw or re-confirm consent from their status page at any time — no recruiter needed.
Subject Access Requests welcome — see /privacy/sar.
PRICING
Start free. Scale when you need to.
No credit card to start. Same product on every tier — only the AI quota and seat count change.
Free
₹0 · forever
- 1 recruiter / admin seat
- 500 AI tasks / month
- Unlimited client portal users (free)
- All features included
Lite
₹199 · per seat / month
- 1,000 AI tasks / seat / month
- Up to 30 seats
- All features included
Starter
₹399 · per seat / month
- 4,500 AI tasks / seat / month
- Up to 100 seats
- All features included
Pro
₹799 · per seat / month
- 10,000 AI tasks / seat / month
- Unlimited seats
- Priority support queue
WRITING
Recent from the blog
Buyer guides and market notes for recruitment consultancies. No vendor bashing, no clickbait.
Import LinkedIn candidates in one click — new Chrome extension
SohamRecruit now ships a Chrome extension. Open any LinkedIn profile, click Extract, review the parsed fields, click Import. Done. No copy-paste, no tab switching.
Read post →How SohamRecruit compares to other ATS products — features and pricing
An honest side-by-side of SohamRecruit and the four common ATS archetypes — enterprise in-house, agency-focused legacy, modern mid-market, and budget AI-first. Features, pricing, and where each one fits.
Read post →Is a 'free' ATS actually free? A short guide to the common traps
Many ATS products advertise a free tier. Most of them are not really free. A plain guide to the eight common traps and how to tell a real free tier from a fake one.
Read post →QUESTIONS
Things people often ask before signing up
If your question isn't here, drop a note from /support after you sign in.
Is the free tier really free forever?
Yes. You get 1 recruiter/admin seat, 500 AI tasks per month, the full pipeline + intake + client portal, and unlimited client portal users (always free). No credit card to start.
Where is my data stored?
Postgres on Google Cloud SQL in us-central1. Files (resumes, logos) live in a private Google Cloud Storage bucket and are served only through short-lived signed URLs — never anonymous.
Can I export everything if I want to leave?
Yes — GDPR Article 20. A company_admin can self-export a structured JSON dump of every row in your tenant from Settings. You can also raise a Subject Access Request at /privacy/sar.
Can I delete my company and all its data?
Yes. GDPR Article 17 with a 30-day grace window. You can cancel the deletion during the window. After 30 days, every row tied to your tenant is purged, including resume PDFs in storage.
How many languages does it support?
The UI is currently English-only — multi-language is on the roadmap. AI-generated content (summaries, drafts, scores) works on resumes in any language Gemini can read.
Is there a contract or lock-in?
No. Razorpay subscriptions are month-to-month and you can cancel from /settings/billing. Your plan stays active through the current period, then drops to the free tier.
Can my clients log in directly?
Yes — invite a client contact and they get a scoped portal at /portal-app. They see only their own jobs and shortlists, with per-candidate threaded chat. Or skip the login and share a private token link from any job.
How fast can I get started?
Self-serve. Sign up, connect Gmail (optional), drop a folder of resumes, and you have a populated pipeline in minutes. The Pro tier adds a priority support queue; assisted onboarding is a ₹500 add-on on any tier.
Is this designed for recruitment agencies or in-house HR?
Agencies. The product is built around multi-client candidate management, placement revenue tracking, and client-facing portals — things in-house HR teams don't need but agencies do every day. If you're an in-house HR team, you'd be using the product against the grain.